{"id":1649,"date":"2022-03-01T08:05:26","date_gmt":"2022-03-01T07:05:26","guid":{"rendered":"https:\/\/archivesconseil.be\/?p=1649"},"modified":"2024-01-15T15:35:50","modified_gmt":"2024-01-15T14:35:50","slug":"what-storage-conditions-for-archives-must-be-respected","status":"publish","type":"post","link":"https:\/\/archivesconseil.be\/en\/what-storage-conditions-for-archives-must-be-respected\/","title":{"rendered":"What storage conditions for archives must be respected?"},"content":{"rendered":"<section class=\"l-section wpb_row height_auto width_full\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_middle type_boxes\"><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color stretched\"><div class=\"vc_column-inner us_custom_c597ce63\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color\"><div class=\"vc_column-inner us_custom_0db20381\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h1>What storage conditions for archives must be respected?<\/h1>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>Did you know ? 50% of companies file for bankruptcy within 5 years after a total accidental loss of information. A number that makes you want to take care of your archived business documents, right? And if you like statistics, there are others: 35% of a company&#8217;s documents cannot be found or are unusable, 40 to 70% of a worker&#8217;s time in the tertiary sector is devoted to document management, and storing and managing the archiving internally costs 3 times more than externally\u2026 Other good reasons to think about the storage conditions and the efficiency of your archiving system, right?<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes reversed\"><div class=\"vc_col-sm-12 wpb_column vc_column_container topbotextra\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2>Preserve the physical integrity of your archives<\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"g-cols wpb_row via_flex valign_top type_default\"><div class=\"vc_col-sm-12 vc_col-xs-12 wpb_column vc_column_container\"><div class=\"vc_column-inner us_custom_120bf132\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>In addition to finding your documents easily, the second objective of archiving is to preserve and keep your documents in good condition. Keeping your paper documents in good condition will prevent any damage or accidental loss. This management cannot be improvised and must be part of an archiving policy implementing rigor and organization.<\/p>\n<p>How to preserve the physical integrity of your documents? As their name suggests, your papers to keep are made of\u2026 paper. Their enemies are therefore well known: humidity, water, fire, light, certain insects and dust. The first step is therefore to install your archives in a heated room, without too much direct light, equipped with smoke detectors and shelves. Never put your boxes on the floor! In order to avoid dust, insects and excess light which could gradually erase the ink from the texts, we recommend that you place your documents in solid and closed archive boxes. And since you can never be too careful, be sure to go to this room from time to time to check that everything is going well (no water damage, humidity, or broken radiator, for example).<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_7b7a7572 height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes reversed\"><div class=\"vc_col-sm-12 wpb_column vc_column_container topbotextra\"><div class=\"vc_column-inner us_custom_8d45c27c\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2>Should we outsource the archiving of corporate documents?<\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"g-cols wpb_row via_flex valign_top type_default\"><div class=\"vc_col-sm-12 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>The advantage of physical or digital archiving entrusted in whole or in part to an external service provider specializing in archiving such as Archives Conseil? The guarantee of secure storage of your business documents. Our storage facilities meet all the safety standards in force and their equipment is at the cutting edge of technology. A professional archiving service like ours will notably be equipped with an anti-intrusion system, fire-fighting devices, humidity and heat monitors\u2026themselves controlled by an external company whose specialty is this. Your archives are therefore in good hands.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_a26462aa height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes\"><div class=\"vc_col-sm-6 vc_col-xs-12 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2>What about the preservation of digital archives?<\/h2>\n<\/div><\/div><\/div><\/div><\/div><div class=\"vc_col-sm-6 vc_col-xs-12 wpb_column vc_column_container\"><div class=\"vc_column-inner us_custom_120bf132\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column us_custom_74218fb8 borderleft\"><div class=\"wpb_wrapper\"><p>Digitization unfortunately does not protect your archives from the damage of time or any disaster. Think of everything that has been kept on floppy disks&#8230; How would you consult these archives today if needed? The digital archiving of your business documents must also be the subject of a global strategy that is resistant to time and accidents.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_f4e9e5ae height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes\"><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color\"><div class=\"vc_column-inner us_custom_e44e3a79\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column us_custom_6df4bc3a has_text_color\"><div class=\"wpb_wrapper\"><h3>Benefit from our advice on archiving your business documents<\/h3>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"wpb_text_column us_custom_df5f4c97 has_text_color\"><div class=\"wpb_wrapper\"><p>Do you want more advice, tips and tricks on archiving your papers to keep (personal or business) or do you want more information on outsourcing your archiving? We are at your entire disposal to answer all your questions.<\/p>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"w-btn-wrapper align_none\"><a class=\"w-btn us-btn-style_4\" title=\"Contact\" href=\"https:\/\/archivesconseil.be\/en\/contact\/\"><span class=\"w-btn-label\">CONTACT US<\/span><\/a><\/div><\/div><\/div><\/div><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color stretched\"><div class=\"vc_column-inner us_custom_69a0e83a\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column us_custom_999644ab has_text_color\"><div class=\"wpb_wrapper\"><p>&#8212;<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row height_large\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_default\"><div class=\"vc_col-sm-12 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div><\/div><\/div><\/section><div class=\"vc_col-sm-1 vc_col-lg-3 vc_col-md-12 vc_col-xs-12 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"What storage conditions for archives must be respected? Did you know ? 50% of companies file for bankruptcy within 5 years after a total accidental loss of information. A number that makes you want to take care of your archived business documents, right? And if you like statistics, there are others: 35% of a company&#8217;s...","protected":false},"author":1,"featured_media":1326,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[27,26],"tags":[],"class_list":["post-1649","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-archiving","category-storage-condition"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What storage conditions for archives must be respected? | Archive Conseil<\/title>\n<meta name=\"description\" content=\"In addition to finding your documents easily, the second objective of archiving is to preserve and keep your documents in good condition. Keeping your paper documents in good condition will prevent any damage or accidental loss.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/archivesconseil.be\/en\/what-storage-conditions-for-archives-must-be-respected\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What storage conditions for archives must be respected? | Archive Conseil\" \/>\n<meta property=\"og:description\" content=\"In addition to finding your documents easily, the second objective of archiving is to preserve and keep your documents in good condition. 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