{"id":1798,"date":"2023-01-01T09:16:05","date_gmt":"2023-01-01T08:16:05","guid":{"rendered":"https:\/\/archivesconseil.be\/demenagement-de-vos-archives-une-question-dorganisation\/"},"modified":"2024-01-15T11:14:33","modified_gmt":"2024-01-15T10:14:33","slug":"moving-your-archives-a-matter-of-organization","status":"publish","type":"post","link":"https:\/\/archivesconseil.be\/en\/moving-your-archives-a-matter-of-organization\/","title":{"rendered":"Moving your archives \u2013 a matter of organization"},"content":{"rendered":"<section class=\"l-section wpb_row height_auto width_full\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_middle type_boxes\"><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color stretched\"><div class=\"vc_column-inner us_custom_7d5e3a33\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color\"><div class=\"vc_column-inner us_custom_0db20381\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h1>Moving your archives \u2013 a matter of organization<\/h1>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>Is your company moving or are you planning to carry out renovations that will also impact your archive room? Do not panic ! It&#8217;s all about organization. Proper preparation for moving your archives is the guarantee of preserving the physical integrity of your documents and your peace of mind. Archives Conseil experts help you draw up a solid plan of attack!<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes reversed\"><div class=\"vc_col-sm-12 wpb_column vc_column_container topbotextra\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2 style=\"text-align: left;\">Before moving your archives<\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>It&#8217;s no secret that a successful move is a move that has been thought out down to the smallest detail.<\/p>\n<p>So here are some pure logistical questions that need to be answered before D-Day:<\/p>\n<ul>\n<li>What is the moving date? What human resources are available on this date and for how long?<\/li>\n<li>Is the new premises accessible without any particular obstacle (steps, doors, narrow threshold, etc.) or should the appropriate equipment be rented? Beware of load breaks!<\/li>\n<li>What is the volume of archives to be moved?<\/li>\n<li>Does the new location already have shelving or do you need to move the old ones?<\/li>\n<li>What will be the budget for this move (purchase of transport and\/or storage boxes, rental of hand truck or lift, services of a team of professional movers, etc.)?<\/li>\n<li>Who will be in charge of the project and reference person on the day of the move? What will everyone&#8217;s role be?<\/li>\n<\/ul>\n<p>As for the archives themselves, consider the few key points below so that you don&#8217;t forget any important documents or move unnecessary loads.<\/p>\n<ul>\n<li>Inform your team of the move well in advance. Your employees will thus be able to ensure that everything that needs to be archived in time.<\/li>\n<li>Take this opportunity to sort through and eliminate as many obsolete archives as possible.<\/li>\n<li>Avoid any loss by identifying each box with a unique number referring to the description of its contents (on the box or in a separate spreadsheet document).<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_7b7a7572 height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes reversed\"><div class=\"vc_col-sm-12 wpb_column vc_column_container topbotextra\"><div class=\"vc_column-inner us_custom_8d45c27c\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2>During the move of your archives<\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>The boxes are all well identified, the team is complete and you have all the necessary equipment at hand? And, very important, the person in charge of the project is present on site to answer any questions quickly and correctly? All you need is a little elbow grease. Courage !<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_7b7a7572 height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes reversed\"><div class=\"vc_col-sm-12 wpb_column vc_column_container topbotextra\"><div class=\"vc_column-inner us_custom_8d45c27c\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2>After moving your archives<\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p>Now proceed to inventory the archives by listing the archives present and their exact location. This is essential to identify documents that may be misplaced or even missing. This exercise will also allow you to identify damaged boxes to replace them as soon as possible.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row us_custom_f4e9e5ae height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_flex valign_top type_boxes\"><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color\"><div class=\"vc_column-inner us_custom_e44e3a79\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column us_custom_6df4bc3a has_text_color\"><div class=\"wpb_wrapper\"><h3>Take advantage of our advice on archived documents!<\/h3>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"wpb_text_column us_custom_df5f4c97 has_text_color\"><div class=\"wpb_wrapper\"><p>Do not hesitate ! For all your document archiving, destruction and digitization work, you can trust Archives Conseil and its 40 years of experience in the field! You can contact our team of professional archivists by e-mail at info@archivesconseil.be or fill out our contact form on our website to request a free quote.<\/p>\n<\/div><\/div><div class=\"w-separator size_small\"><\/div><div class=\"w-btn-wrapper align_none\"><a class=\"w-btn us-btn-style_4\" title=\"Contact\" href=\"https:\/\/archivesconseil.be\/en\/contact\/\"><span class=\"w-btn-label\">CONTACT US<\/span><\/a><\/div><\/div><\/div><\/div><div class=\"vc_col-sm-6 wpb_column vc_column_container has_bg_color stretched\"><div class=\"vc_column-inner us_custom_69a0e83a\"><div class=\"wpb_wrapper\"><div class=\"wpb_text_column us_custom_999644ab has_text_color\"><div class=\"wpb_wrapper\"><p>&#8212;<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><div class=\"vc_col-sm-1 vc_col-lg-3 vc_col-md-12 vc_col-xs-12 wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Moving your archives \u2013 a matter of organization Is your company moving or are you planning to carry out renovations that will also impact your archive room? Do not panic ! It&#8217;s all about organization. Proper preparation for moving your archives is the guarantee of preserving the physical integrity of your documents and your peace...","protected":false},"author":1,"featured_media":1749,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[27],"tags":[],"class_list":["post-1798","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-archiving"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to move your archives? | Blog Archives Conseil<\/title>\n<meta name=\"description\" content=\"Our archiving experts advise you so that you move your archives without a hitch.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/archivesconseil.be\/en\/moving-your-archives-a-matter-of-organization\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to move your archives? 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