We always talk about document preservation and your company has had its own archive room since its creation, but have you ever wondered why archiving documents was useful and wise? The experts at Archives Conseil answer this question. The reasons can be many:
Archiving for legal reasons
Typically, a company will retain its records for legal reasons. There is indeed a law relating to archives which imposes the conservation in compliance with strict conditions of certain types of documents for a defined period. It may be, for example, the medical files of patients who must be kept in such a way as to ensure their confidentiality by the doctor, and this, perhaps even posthumously (30 years after the last contact with the patient). You can consult this law here as well as the Legal framework, here.
Archiving for administrative and good governance reasons
In any company, archives are the support of the information necessary for the daily functioning of the organization and they are an essential tool for knowledge management. Yesterday’s records can be consulted to solve or prevent a problem that will arise tomorrow. They also make it possible to compare a given situation over several years. Well organized, they are a very useful tool for anyone looking for specific information on a particular file.
Archiving for legal reasons
Archives allow an organization to justify its decisions and activities to political decision-makers, oversight institutions, public opinion or its customers. They can prove, support or explain administrative decisions, whether legal or not, that have been taken by the company. They can also be used as evidence in the event of a dispute or dispute. No democracy without archives!
Archiving for heritage reasons
Finally, when they no longer have any administrative or legal use, they may be of interest for the history and cultural heritage of humanity. By keeping track of the past, they may be useful or enlightening for future generations.
Take advantage of our advice on archived documents!
Do not hesitate ! For all your document archiving, destruction and digitization work, you can trust Archives Conseil and its 40 years of experience in the field! You can contact our team of professional archivists by e-mail at info@archivesconseil.be or fill out our contact form on our website to request a free quote.
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