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How to organize the proper archiving of your physical documents?

The volume of your papers to keep is becoming more and more important and you are afraid of getting lost in them? Follow our advice to set up a good filing system for your business or private documents. Invest in archival boxes or hire a professional archivist.

The essential elements for filing and storing your professional documents

Archiving is a matter of method. The purpose of managing your professional and/or personal archives is not only to easily find the documents sought, but also to guarantee their physical integrity and, possibly, their confidentiality. The archiving of your documents must be done according to specific conditions and using suitable equipment.

What equipment to plan?

  • Boxes, boxes, boxes! This is our first piece of advice: archival cardboard boxes will be your best allies for the proper management and preservation of your archives. However, with the increase in raw materials this is no longer entirely true, they are practical, can be annotated and have a closing system that protects your documents from dust and direct light. You no longer need it? Archive boxes are also recyclable.
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  • Labels to stick on your archive boxes and on which you indicate the box number, the date of deposit and, if necessary, the legal period of conservation of the documents.
  • Inside your archiving boxes, provide sub-filing elements such as binders, protective sleeves or folders, or binders.
  • Are your business documents or your personal documents filed in carefully arranged folders in precisely labeled archival cardboard boxes? Now place your archive boxes on solid shelves in a suitable room (heated and free of humidity).
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Which filing system should you choose for your papers to keep?

It does not matter which identification code or numbering you set up. The important thing is to classify and find your documents easily. Be sure to archive your documents regularly (it will be faster, clearer and easier if you do it gradually). Our pro advice? Establish an archiving plan and an inventory of what is filed and where.

Why use an archiving company or a professional archivist?

As you will have understood, managing an archive cannot be improvised. Archiving requires rigor, organization, specific equipment and suitable space. Classifying and carefully sorting your papers to be kept in order to then dispose of your archive boxes in a damp cellar would make no sense… frustrating… Avoid a lot of inconvenience. Instead, call on the professional archivists of Archives Conseil. We have the infrastructure and logistics necessary for the conservation, classification and archiving of your documents. With 40 years of experience, our ranking system is well established and foolproof. Your documents are kept in the best conditions, in complete security and confidentiality, and can be consulted on simple request.

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Benefit from our advice on managing the archiving of your important documents

Would you like more advice, tips and tricks for archiving your business or personal documents, or would you like more information on outsourcing this archiving? Our archivists are at your disposal to answer all your questions.

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