Equipe professionnelle, sympathique et flexible. Un must comme société d’archivage en Belgique !
Déniz M.
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Entrust the archiving of your documents to a professional
Short of space or time to manage your documents? Entrust them to specialists.
Whether they are active, semi-active or inactive records, if keeping them becomes a burden, ouroutsourced archiving service is the ideal solution.
We take charge of your documents, whether they are to be kept physically or digitised, for secure storage that is accessible at any time.
Collection at source: we collect your archives in Belgium, France, the Netherlands and Luxembourg.
Let’s talk about your archiving project
Free quoteNo minimum volumeOver 40 years of experience
Whether your documents are active, semi-active or inactive, they remain accessible at all times.
On-site consultation
We welcome you to our premises and provide a dedicated workspace where you can consult your documents in optimal conditions. You can also come in person to collect the documents yourself.
Delivery service
Available Monday to Friday, from 6:30 am to 6:00 pm, our delivery service allows you to receive your documents at three levels of urgency:
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Standard delivery time: 24 working hours
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Urgent delivery time: 12 working hours
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Very urgent delivery time: 6 working hours
Each request always includes:
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The retrieval of the document or box concerned
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The placement of an out-card, both physically and in our tracking software
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Delivery within the agreed time frame
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Collection after consultation
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The return to storage of the document
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The removal of the out-cards
Need it quickly but don’t need paper? Opt for digital
If you do not need a physical return, we offer document digitisation with digital delivery within the same time frames as physical returns.
YOUR
BENEFITS
Jacques A. Simon
founder of Archives Conseil
It is up to Archives Conseil to adapt to the client, not up to the client to change their way of working
8 storage sites
8 storage sites located in Brussels and the surrounding area
The proximity of our centres allows you to keep your documents as close as possible to your offices, for quick and convenient access.
Sites suited to all types of archives, whatever the container:
Municipal archive boxes, removal boxes, square boxes, with or without lids… All formats are handled.
Secure, state-of-the-art infrastructure
Our centres are equipped with intrusion detection systems, fire detection (smoke, heat), extinguishers and hydrants. Humidity and temperature are continuously monitored to ensure optimal storage conditions. All our security systems are regularly tested and checked by an independent company for complete objectivity.
Various storage methods
Tailored storage to suit your needs
You choose the most suitable storage method: on pallets or on shelves.
You also choose the type of space you want: closed rooms or delimited storage areas.
No minimum volume required
Whether you outsource a single box or hundreds, you benefit from the same level of service, security and attention.
Various archiving services
We support you at every stage of managing your documents:
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Physical archiving of paper documents
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Digital archiving and dematerialisation
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Secure storage and tracking of your archives
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Classification, sorting and filing of your documents
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And much more, according to your specific constraints
A well-established outsourcing procedure
Rigorous handling from collection to storage, at your premises or ours
You can choose between two options:
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Collection of your archives from your premises by our teams
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Direct drop-off by you at one of our logistics centres
In both cases, our archivists give you a custody receipt, the essential first step in the traceability of your documents.
Content inventory
We can produce a detailed inventory of the contents of each box, which is then transcribed into Excel format to make your searches easier. Would you rather do the inventory yourself? We offer you free support at the start, with advice from our specialists. This step is essential for fast and efficient management of your archives.
Unique identification of each box
Each box is given a unique identification number, often structured according to the following nomenclature:
year – department – item no.
Our system is fully flexible:
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Numbering: numeric, alphabetic or mixed
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Option to keep your own coding system
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Integration without disruption into our storage
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Your personal client number affixed to each box
Integration into our IT system
When it enters storage, your box is registered in our document management software.
This system tells us at any time:
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The number of boxes you hold
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Their exact location: in storage, out for consultation at your premises, or with a third party (accountant, branch, etc.)
This is thekey step in the traceability of your documents.
Secure storage in your dedicated area
Once registered, each box is placed in your Dedicated Storage Zone (DSZ).
This means that all your boxes are kept together, in a space allocated exclusively to your company, ensuring consistency, confidentiality and ease of management.
Our
testimonials
BEAUCOUP moins chers que leurs concurrents, et beaucoup plus flexibles également. Une petite société qu’on a envie de voir durer donc n’hésitez pas à faire appel à eux!
Maëlle
Je recommande vivement Archives Conseil pour leur efficacité et leur gentillesse. Ils sont à l’écoute de la demande du client et font preuve de flexibilité . Un grand professionalisme.
Joëlle Michiels
OUR
OTHER
SERVICES
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Hybrid archiving: The ideal combination of digital and paper?
In the era of digital transformation, companies are increasingly faced with a dilemma: should they continue to use physical archives or turn to complete digitalization? While the dematerialization of documents offers undeniable advantages, paper still has a prominent place in many sectors. Faced with this situation, a solution is emerging as the ideal alternative: hybrid archiving, an approach that combines the strengths of digital and paper.
Optimizing document management in SMEs: challenges and solutions
In a context where the amount of information to be managed continues to grow, document management is becoming a crucial issue for small and medium-sized enterprises (SMEs). The effective organization and management of documents, whether digital or physical, is essential to ensure productivity, legal compliance and data security.